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Bylaws of the

Albuquerque High School Football Booster Club

(Pending Approval)

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ARTICLE I - NAME

The name of the organization shall be “Albuquerque High School Football Booster Club” hereinafter referred to as AHS FOOTBALL BOOSTER CLUB.

 

ARTICLE II – MISSION AND OBJECTIVES

 

1. Not For Profit. AHS FOOTBALL BOOSTER CLUB is organized under and shall operate as a not-for-profit corporation and shall have such powers as are now or as may hereafter be granted by the Nonprofit Corporation Act of State of New Mexico.

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2. Mission. AHS FOOTBALL BOOSTER CLUB mission is to promote and support the Albuquerque High School football program.

 

3. Objectives. The objectives of AHS FOOTBALL BOOSTER CLUB are:

 

3.1 The AHS football booster club shall provide financial support, encourage and advance the football program and related activities of Albuquerque High School, thereby cultivating wholesome school spirit, promote good sportsman­ship, and develop character and high ideals.

 

3.2 To promote understanding, recognition, and achievements of those involved in the football program at Albuquerque High School.

 

3.3 To raise funds that will be used only to accomplish the objective stated in 3.1.

 

3.4 To use the knowledge and experience of the members to promote and support the Albuquerque High School football program.

 

3.5 To provide a forum for the sharing of ideas and experience among its members.

 

3.6 This association shall not seek to influence or direct the technical activities or policies of the school administration or of the school officials who are charged with the responsibility of conducting the football program of the school.

 

3.7 To effect the foregoing, AHS FOOTBALL BOOSTER CLUB shall endeavor:

 

3.7.1 To encourage active and organized communication and cooperation among members.

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3.7.2 To foster respectful and ethical conduct

 

3.8 No part of the net earnings of AHS FOOTBALL BOOSTER CLUB shall inure to the benefit of, or be distributable to its directors, officers or other private persons, except that AHS FOOTBALL BOOSTER CLUB shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth herein.

 

3.9 Upon the dissolution of AHS FOOTBALL BOOSTER CLUB, the Board of Directors shall, after paying or making provision for the payment of all the liabilities of AHS FOOTBALL BOOSTER CLUB, dispose of all the assets of AHS FOOTBALL BOOSTER CLUB to Albuquerque High School Football Team.

 

3.10 The AHS Football Booster Club can be dissolved at any time buy the principal or current head football coach at Albuquerque High School.  

 

 

ARTICLE III – MEMBERS

 

1. Membership. Membership may be granted to any parent or football alumni who:

 

1.1 Agrees to support AHS FOOTBALL BOOSTER CLUB’s purposes.

 

1.2 Agrees to abide by these bylaws and such other rules and regulations as AHS FOOTBALL BOOSTER CLUB may adopt.

 

1.3 Meets the criteria set forth below for each category of membership.

 

1.3.1 Parent. Parents of current football players are automatic members of the AHS FOOTBALL BOOSTER CLUB with the exclusion of any person convicted of any felony or misdemeanor involving financial mismanagement, theft or embezzlement of funds from any person, organization or company.

 

1.3.2 Head Coach. Albuquerque High School football current head coach is an Ex-Officio member of the Board of Directors. 

 

1.3.3 Football Alumni. Albuquerque High School football player alumni are automatic members of the AHS FOOTBALL BOOSTER CLUB.

 

1.3.4 Special Member. The Board may award special membership to any person, company or organization interested in the AHS FOOTBALL BOOSTER CLUB.

 

1.4 Voting. Meets the criteria set forth below for each category of membership. Voting must be performed in-person.

 

1.4.1 Parent. Voting rights if attending the current meeting the vote is to take place.

 

1.4.2 Head Coach. Voting rights if attending the current meeting the vote is to take place.

 

1.4.3 Football Alumni.  No voting rights.

 

1.4.4 Special Member.  No voting rights.

 

1.5 Termination of Membership. Membership in AHS FOOTBALL BOOSTER CLUB may be terminated for cause. Sufficient cause for such termination of membership shall be violation of the bylaws with the exception of the Ex-Officio position on the board of directors.

 

 

ARTICLE IV – MEMBERSHIP MEETINGS

 

1. Special Meetings. Special meetings of the members may be called by the President or ordered by the Board of Directors. All members may suggest in writing items to be placed on the agenda for such meetings. Communication of special meetings will be made seven (7) days prior to the meeting.

 

2. Rules of Order. The rules contained in Robert’s Rules of Order shall govern AHS FOOTBALL BOOSTER CLUB in all applicable situations insofar as they are not inconsistent with these bylaws or any rule or regulation of AHS FOOTBALL BOOSTER CLUB.

 

3. Quorum. At least the president or vice president must be present along with other members present, who meet the criteria set forth in Article III, shall constitute a quorum.

 

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ARTICLE V – BOARD OF DIRECTORS

 

1. General Powers. The affairs of AHS FOOTBALL BOOSTER CLUB shall be managed by the Board of Directors, which shall have supervision, control, and direction of the affairs of AHS FOOTBALL BOOSTER CLUB; shall determine that the policies or changes therein are within the limits of these bylaws; and shall actively promote its purposes and have discretion in the disbursement of its funds. The Board of Directors may direct such rules and regulations for the conduct of its business as shall be deemed advisable and may in the execution of its powers granted, appoint such agents as it may consider necessary.

 

2. Composition, Election and Term.

 

2.1 The Board of Directors shall be comprised of the President, Vice President, Secretary, Treasurer and Current Head Football Coach who shall be an Ex-Officio member.

 

2.2 The term of office for each Board Member shall begin on January 1st.

 

There will be a two (2) month transition period (November and December) for all Board positions, with the prior Board submitting an annual report at the regular January Board meeting.

 

3. Resignation and Removal. Any officer of the Board of Directors may resign at any time by giving written notice to the President.

 

3.1 If any member of the Board is absent from three (3) consecutive meetings, that member may be removed from the Board.

 

3.2 Any officer may be removed by a two-thirds vote of the Regular Members whenever in their judgment the best interests of AHS FOOTBALL BOOSTER CLUB would be served by such a removal. With the exception of an Ex-officio member.

 

4. Vacancies. If a position becomes vacant outside of the regular election period, a special election process shall be held. Nominations for the vacant position will be provided at the next Board meeting with the election of the vacant position to be held at the meeting following the nomination. Meetings for nominations and election shall not be held less than seven (7) days from each other. Special meetings can be called for nomination and/or election meetings if needed.

 

4.1 Any individual filling a vacant position during the second half of a term, will not have that term count towards the two (2) year limit to serve on the Board.

 

5. Regular Meetings. The Board of Directors shall meet no less than six times a year.

 

6. Action by Written Consent. In incidents that require immediate action, any action requiring a vote of the Board may be taken without a meeting if consent in writing, setting forth the action taken, is given by all of the Board members. Report will be provided at the next regular schedule Board Meeting detailing the decision and action.

 

ARTICLE VI - OFFICERS

 

1. Officers. The officers of AHS FOOTBALL BOOSTER CLUB shall be a President, Vice-President, Secretary, Treasurer and Ex Officio-Current Head Football Coach.

 

2. Composition, Election and Tenure.

 

2.1 The officers of AHS FOOTBALL BOOSTER CLUB shall be Members of AHS FOOTBALL BOOSTER CLUB elected by a majority vote for one (1) year term and shall serve until their successors have been duly elected and qualified.

 

2.2 Positions will all serve a one (1) year term with a two (2) term maximum.

 

2.3 Individuals/Households cannot serve more than two (2) years within a four (4) year period on the Board.

 

2.4 Members of the same household cannot serve more than two (2) years within a four (4) year period on the Board.

 

2.5 No individual/household may hold more than one (1) position on the Board simultaneously.

 

2.6 Nominations will be held during the regular October Board Meeting each year and must be made in-person.

 

2.7 Elections will be held during the regular November Board Meeting each year. Voters and nominated person must be present for vote.

 

2.8 The term of office for each Board Member shall begin on January 1st.

 

 

3. President.

 

3.1 The president shall preside at all meetings.

 

3.2 He/she shall whenever necessary, appoint appropriate committees to carry out the necessary functions of the organization.

 

3.3 He/she shall be the ex-officio member of all committees. As the ex-officio member, the President will have the right to participate in committee discussions but will not have motion or voting privileges.

 

3.4 The president shall receive all communications from whatever source relative to the organization, including but not limited to coaches, school, athletic director, and vendors.

 

4. Vice-President.

 

4.1 In the absence of the president, the vice-president shall assume the duties of the president.

 

4.2 The Vice President will be responsible for maintaining contact information for all members of AHS FOOTBALL BOOSTER CLUB.

 

4.3 He/she shall be the ex-officio member of all committees. As the ex-officio member, the Vice-President will have the right to participate in committee discussions but will not have motion or voting privileges.

 

4.4 The Vice-President will organize the nomination and election process, including ballots and if necessary, recruiting positions.

 

4.5 Shall in general perform all duties incident to the office of the Vice-President and such other duties as from time to time may be assigned by the President or by the Board of Directors.

 

5. Secretary.

 

  1. The secretary shall keep the minutes of the meetings of the Board of Directors in one or more books provided for that purpose;

 

  1. Shall see that all notices are duly given in accordance with the provisions of these bylaws or as required by law;

 

  1. Shall be custodian of the bylaws.

 

  1. Shall keep an accurate census of the membership;

 

  1. Shall maintain communication with the membership and community on behalf of AHS FOOTBALL BOOSTER CLUB.

 

  1. He/she shall be the ex-officio member of all committees. As the ex-officio member, the Secretary will have the right to participate in committee discussions but will not have motion or voting privileges.

 

  1. Shall in general perform all duties incident to the office of the Secretary and such other duties as from time to time may be assigned by the President or by the Board of Directors.

 

6Treasurer.

 

  1. The Treasurer shall have charge and custody of and be responsible for all funds of AHS FOOTBALL BOOSTER CLUB.

 

  1. Shall receive and give receipts for monies due and payable to AHS FOOTBALL BOOSTER CLUB from any sources whatsoever

 

  1. Shall deposit all monies in the name of AHS FOOTBALL BOOSTER CLUB in such banks or other depositories as shall be selected in accordance with the provisions of these bylaws.

 

  1. Shall submit financial reports to the Board of Directors and membership at its regular and special meetings.

 

  1. Shall provide an annual report that will be presented to the Board of Directors and membership at the regular January Board meeting.

  2. The Treasurer may authorize an appropriate officer to perform any of the duties of the Treasurer during his/her absence.

 

  1. He/she shall be the ex-officio member of all committees. As the ex-officio member, the Treasurer will have the right to participate in committee discussions but will not have motion or voting privileges.

 

  1. Shall in general perform all duties incident to the office of the Treasurer and such other duties as from time to time may be assigned by the President or by the Board of Directors.

 

  1. Current Head Coach.

 

  1. He/she shall be the ex-officio member of the board of directors and all committees.

 

  1. As the ex-officio member, the Head coach will have the right to participate in all board meetings and cast the deciding vote in the event of a tie during any legally held vote during meetings.

 

  1. As the ex-officio member, the Head coach will have the right to participate in committee discussions but will not have voting privileges.

 

 

 

ARTICLE VII –COMMITTEES

 

  1. Committees. The committees of AHS FOOTBALL BOOSTER CLUB shall be Banquet, Fundraising, and any other formed committee that the Board finds necessary.

 

1.1Composition, Election and Tenure.

 

  1. The committee chairs of AHS FOOTBALL BOOSTER CLUB shall be Members of AHS FOOTBALL BOOSTER CLUB elected by a majority vote for one (1) year term and shall serve until their successors have been duly elected and qualified.

 

  1. Nominations for committee chairs will be held during the regular January Board Meeting each year and must be made in-person.

 

  1. Elections for committee chairs will be held during the regular February Board Meeting each year. Voters and nominated person must be present for vote.

 

  1. Individuals/Households cannot serve more than two (2) years within a four

(4) year period as a Committee Chair.

 

  1. Members of the same household cannot serve more than two (2) years within a four (4) year period as a Committee Chair.

 

  1. No individual/household may hold more than one (1) Committee Chair position simultaneously.

 

  1. Board can remove a committee chair by a three-fourths vote of the Board Officers whenever in their judgment the best interests of AHS FOOTBALL BOOSTER CLUB would be served by such a removal.

 

ARTICLE VIII – ACTIVITIES

 

  1. Activities. All activities shall be approved by the Board and general membership.

 

  1. AHS FOOTBALL BOOSTER CLUB activities will not interfere with the administration of Albuquerque High School or Albuquerque Public School District.

 

  1. Materials purchased for the Albuquerque High School football program by AHS FOOTBALL BOOSTER CLUB shall become the property of Albuquerque High School.

 

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ARTICLE IX – FUNDS

 

  1. Fundraising. All fundraising instituted and completed by AHS FOOTBALL BOOSTER CLUB shall be the property of AHS FOOTBALL BOOSTER CLUB and the distribution of funds shall be at the discretion of the Board.

 

  1. All Members will be active participants in fundraising events.

 

  1. All Members will encourage and support the football programs fundraising events.

 

  1. Reimbursements. Reimbursement requests for appropriate money spent for AHS FOOTBALL BOOSTER CLUB activities shall be made in written form with supporting documentation.

 

  1. Expenditures. The President and Treasurer may approve expenditures up to

$250.00. Members of the AHS FOOTBALL BOOSTER CLUB must approve expenditures exceeding $250.00 by an in-person vote held at a meeting. For any expenditures without membership vote, a report will be provided to the members at the next regular meeting detailing the expenses.

 

 

ARTICLE X – CONTRACTS, CHECKS, DEPOSITS

 

  1. Contracts. The Board of Directors may authorize any officer(s) of AHS FOOTBALL BOOSTER CLUB, in addition to the officers so authorized by these bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of AHS FOOTBALL BOOSTER CLUB and such authority may be general or confined to specific instances.

 

Checks, Drafts, Etc. All checks, drafts, or other orders for payment of money, notes or other evidences of indebtedness issued in the name of AHS FOOTBALL BOOSTER CLUB, shall be signed by such officer(s) of AHS FOOTBALL BOOSTER CLUB and in such a manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer and countersigned by the President of AHS FOOTBALL BOOSTER CLUB.

 

  1. Deposits. All funds of AHS FOOTBALL BOOSTER CLUB shall be deposited from time to time to the credit of AHS FOOTBALL BOOSTER CLUB in such banks, or other depositories as the Board of Directors may select.

 

ARTICLE XI – BOOKS AND RECORDS

 

  1. AHS FOOTBALL BOOSTER CLUB shall keep a correct and complete book and record of accounts and shall also keep minutes of the proceedings of its members, the Board of Directors and any committees.

 

  1. AHS FOOTBALL BOOSTER CLUB will perform an audit on all bank and any other depositories, every December. The audit will be performed by a designated committee that includes at least two non-Board members or an Albuquerque Public Schools financial administrative personnel.

 

ARTICLE XII – AMENDMENTS TO BYLAWS

 

1. These bylaws may be altered, amended or repealed and new bylaws may be adopted by a majority vote of the Members voting in person at any meeting of the members provided that the substance of the alteration, amendment, repeal or adoption has been submitted in writing to the membership, at least thirty (30) days prior to the date by which the vote takes place.

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